Day of Wedding or Special Event Coordination:

It is highly recommended to designate beforehand and the day-of, on-site wedding or event coordinator. This person can be a family member, friend, hired professional, or this service can be provided by HHFR’s Event Coordinator. Designating someone in this capacity will ensure the bride and bridal party or special event client coordination so the CLIENT(S) does not have worry about setup, coordination of people, or troubleshooting issues that may arise.

Service provided by HHFR if you elect to retain our Event Coordinator includes:

  • A two-hour meeting prior to the event to plan out the wedding day schedule based on start time of the ceremony, layout plan, and obtaining vendor and key wedding party contracts.
  • Meeting during the rehearsal to define the ceremony events and order of professional and recessional.
  • Create a detailed timeline of wedding day and manage timeline during your event.
  • Greet vendors upon arrival and direct them to setup in defined area.
  • Gathering family members/wedding party for photos.
  • Assist wedding party, family members, and other guests as needed.
  • Ensure all vendors are doing their job according to contracts.
  • Ensure ceremony and reception are on schedule.
  • Organization of processional and recessional, lining up and cuing wedding party (if ceremony is onsite).
  • Make sure the marriage license is signed and given to the officiate (if ceremony onsite).
  • Secure gifts and cards with person of your choice.
  • Distribute final payments and tips to vendors on behalf of couple, if necessary.
  • Work with reception MC or DJ for successful transition from ceremony to reception.

$500 for 8 hours (including 1-hour consultation prior to event, 1 hour at rehearsal, and up to 6 hours day-of-event management)

Additional time needed is available at $50.00 per hour.